Email has emerged as one of the most widely used mode of written communication. While sending an email we enter the receiver’s email address in the “To” field. Apart from this “To” field there are two other fields namely “Cc” and “Bcc” which also servers the purpose of sending the message to a specific user. But, if you think all these fields are similar and can be used interchangeably, then it’s time to think again. Lets find out how different “Cc” and “Bcc” field are.
What is Cc ?
Cc stands for Carbon Copy, which can be used by the email sender when he wants to inform a group of users about a particular message.All the email ids entered in the cc field receives the
similar copy of the email. It usually servers the purpose of ” For Your Information” where the receipients in “Cc” might not necessarily have to act on the email text but still its important to keep them informed.
Usage of Cc field –
Professionally, lot of employees mark their managers in Cc just to keep them in loop of the conversation and also to have them informed on the progress of the work.
Limitation of Cc field –
The drawback of “CC” field is its lack of privacy. All the recipients of cc field who receives the email, can also see all other email ids who receives the email. So, one can know the email ids of other people which is sometimes not desired.
Also , there is also a risk of unnecessary flooding of email if someone hits “reply all”. Opting “Reply all” would send the reply not only to the person in “To” but also to all email ids in “cc”.
What is Bcc?
Bcc stands for Blind Carbon Copy. Bcc overcomes the limitations of Cc field as the recipients in “Bcc” field receives the similar email but they cannot see any other email id to whom that email is sent to. Only “To” field is visible to them in the receiving email. So, this way Bcc keeps the email ids of other recipients private and does not disclose them.
Usage of Bcc field –
When a particular message is to be sent to any third parties email ids and you do not want to disclose those to the recipients in “To” , then you can opt for Bcc.
Also, the Bcc option is of great help when we want to inform upper management of specific conversation without disclosing it to the people directly involved in the conversation.